View source for Importing vendor preliminary data records

MARC records acquired from vendors may be used as [[Preliminary data records|Preliminary Data records]] for titles that are being ordered.  They may not be used as final records, even if they contain an OCLC number. They must be overlaid by a record acquired from OCLC.
* Make every effort not to create a duplicate Preliminary Data record.  However, duplicate records are allowed if acquired from a vendor and it is not feasible to check for duplicates.  Duplicates must be merged when discovered.
* Include an 099 field with <code>PRELIMINARY DATA</code> or <code>VENDOR PRELIMINARY DATA RECORD</code>.
* If possible, capitalize all letters in the 245 field. NOTE: Videogame records should have the videogame platform from the 753 field in parentheses after the title. See [[Software, computer games, and videogames]] for an example. This may need to be added to the record manually. 
* If possible, include 007/008/347/etc. for digital AV.
* For combo packs or separated parts of combo packs, make sure that's indicated in the record.
* If using 949/970/etc. to create items/POs/etc., make sure those fields are in the records.


For further instructions on how to import records: [https://ccsliborg.sharepoint.com/:b:/s/CCSTraining/EWhm5s9tgnlDtUI9JQsLanwBJcNSE_bFLeSvyzx6cPmFNA?e=egDYXD Importing Bib Records through an import profile].


==Pre-order titles==
Midwest Tape lists titles for purchase that are still running in the theaters and/or are a long way away from being ready for library use.  For these, include the following:
{{example|text=
037 ''product ID #''{{subfield|b}}Midwest Tape
500  This is a Coming Soon Title from Midwest Tape.  As such, this preliminary record does not have any identifying numbers such as OCLC number, UPC, or ISBN.}}
<!-- (Vendor catalog numbers most properly belong in the 037 field, but the 028 field can be used in [[Workflows]] for record matching when loading files of vendor preliminary data records and the 037 field cannot.) -->

If you know whether it will be a "rental" edition, indicate that in a 250 field.

Note this means you may have to individually edit these "Coming Soon" records after you have loaded them.
[[Category:Importing records]]
[[Category:Preliminary data records]]
[[Category:Polaris specific topics]]
[[Category:Procedures]]
[[Category:Training]]