Local practices summary

The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please use these rules. Please send any feedback to SCRAP.

The following table summarizes the main local CCS practices that are at variance with national standards. See the Local practices category for more links.

Record creation rules

CCS Practice	Reason
When to create a new record in the local catalog	Group minor variants and split versions with major differences to facilitate searching and placing holds
Local rules on when to catalog a series or set as a single record or as multiple records for each part	Facilitates OPAC searching
When possible, do not create new records when material accompanying test preparation books varies	Facilitates OPAC searching

Rules for specific fields

MARC field / subfield	CCS Practice	Example	Reason
Fixed field element: Lang	This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP. Code for non-English rather than English, except for foreign language instructional materials	"In English and Spanish" code as: spa	Better access to foreign language materials
049	Include your library's OCLC holding code when cataloging or editing a record	049 GK8A	Track cataloging responsibility
245 ‡h	Add (CD), (Cassette), or (Disc) after GMD	Swan lake [sound recording (CD)]	Facilitates OPAC searching
245 ‡h	Add (VHS), (DVD), or (Blu-ray) after GMD	Gone with the wind [videorecording (DVD)]	Facilitates OPAC searching
245 ‡h	Add (CD-ROM), (DVD-ROM), (Blu-ray DVD-ROM), or the video game platform after GMD for interactive multimedia, video games, or software	Jeopardy! [electronic resource (CD-ROM)] Family tree maker [electronic resource (CD-ROM)] Prince of Persia [electronic resource (PlayStation 3)]	Facilitates OPAC searching
250	Large print books: use Large print ed.	1st large print ed. becomes Large print ed.	Facilitates OPAC searching
250	For audiobooks, indicate Abridged or Unabridged.	250 Unabridged. 250 Abridged.	Facilitates OPAC searching
250	Indicate Widescreen, Director's cut, Colorized, etc. for special versions of videorecordings.	250 Widescreen version. 250 Full/Widescreen version.	Facilitates OPAC searching
300 ‡a	Include a page count instead of using "1 v. (unpaged)" for children's books	[32] p.	Requested by public services
490	This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP. Remove initial articles	"A first book" becomes 490 _0 First book	System problem with initial articles
500	Add Enhanced CD for enhanced CDs	500 Enhanced CD.	Facilitates OPAC searching
520	Include summaries for children's materials, videos, audio books		Facilitates OPAC searching
586	Include awards notes for the winners of certain awards	586 Caldecott Medal, 1979. 586 Academy Award for Best Picture, 2006.	Facilitates OPAC searching
650	Assign character headings at first appearance for adult works of fiction		Improves access to popular characters
650	Assign local subject subdivisions to works for language self-instruction	‡vJuvenile sound recordings for English speakers.	Requested by public services
655	Assign genre term Anonymous writings to works specifically noted as anonymous.	655 0 Anonymous writings.	Provides access point for obsolete name heading, Anonymous.
690	Assign local subject headings for adult works in a foreign language.	690 Russian language materials.	Requested by public services
691	Subject headings for local authors	691 Lake Forest (Ill.)‡xAuthors.	Requested by public services
945	Include a 945 field in records that should not have holdings updated in WorldCat	945 ‡bOCLC DO NOT SET	Required by TMQ