Difference between revisions of "Serials"

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[[Category:Serials]]
[[Category:Serials]]
[[Category:Local practices]]
[[Category:Local practices]]
==What publications qualify as serials?==
In general, for titles that fit the definition of a '''[[:Category:Serials|serial]]''', use a serial record if it has been assigned an [[ISSN]] and/or there is a [[CONSER]]-authenticated record available.<ref name="consershortguide">[http://www.loc.gov/acq/conser/authentication.html Short guide to CONSER authentication]</ref>  The absence of these criteria does not necessarily mean a monograph record should be used.


For CCS catalogers' purposes a bibliographic entity may be treated as a serial when one or both of the following conditions are met:
If individual issues of a serial require [[contents notes]] or different access points, or if the serial is issued in discrete multivolume sets, use monograph records.


# It has an ISSN (International Standard Serial Number), with occasional exceptions, whether it can be found on the item or not.  If it is not on the item itself, the ISSN can be found in other sources (e.g., Ulrich's, Gale, or OCLC.) However, an ISSN is not required to catalog an item as a serial.
Libraries that use [[MARC_holdings_record_creation|MARC holdings records]] to convey standing order information will need to use serial records.
# A volume number or date (such as a year) is used to differentiate publications.


If it falls into one of the following categories it may be treated as a serial:
Before 2010 CCS considered the content of the work when deciding whether to use a serial record. 


:* travel guides<ref name="catmin200204">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2002/cat0402.html Catalogers' minutes, April 2002]. ''"A question was raised about whether a serial record should be created for a travel guide when only monograph records were available. Roger's response was: No."''</ref>
There must only be one treatment in the database for totally identical material.<ref name="scrapmin200703">[http://www.ccs.nsls.lib.il.us/ccs/minutes/scrap/2007/2007-02-03.PDF SCRAP minutes, February/March 2007]</ref><ref name="catmin200706">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2007/catmin070411.PDF Catalogers' minutes, June 2007]</ref> If such "duplicate" records have been created, please choose the format that is appropriate (serial or monograph) and merge or split the records accordingly.
:* price guides
==External links==
:* directories
:* directories of schools, colleges, universities
:** business directories
:** campgrounds and trailer park directories
:** bed & breakfasts, hotels, etc.
 
Serial titles new to the CCS database which are collections of short stories, plays, literary collections, fairy tales, songs, Supreme Court cases and biographies should be entered as monographs with contents notes. Refer to the section on [[contents notes]].
 
Note that the above definitions do not mention frequency; it is not necessarily a criterion of a serial. An important phrase in the definition is "has no predetermined conclusion."  A multi-part item (a monograph complete or intended to be complete in a finite number of separate parts) is not a serial.
 
When choosing a bibliographic record from OCLC do not alter a monographic record to be a serial or vice versa. If a monographic record but no serial record exists in OCLC, create a new serial record in OCLC.
 
Publications that generally are not treated as serials:
:* Publications that lack a numeric or chronological designation
:* Publications revised on an irregular or infrequent basis (textbooks, dictionaries, handbooks, encyclopedias, manuals)
:* Multivolume monographs
:* Publications of limited duration
:* Censuses
:* Supplements to monographs
:* Loose-leaf publications to which new or replacement pages are periodically added ''(material in this category is instead treated as integrating resources)''
 
There must only be one treatment in the database for totally identical material—either all on one serial record or all split up on multiple monographic records, but not both at once.<ref name="scrapmin200703">[http://www.ccs.nsls.lib.il.us/ccs/minutes/scrap/2007/2007-02-03.PDF SCRAP minutes, February/March 2007]</ref><ref name="catmin200706">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2007/catmin070411.PDF Catalogers' minutes, June 2007]</ref> If such "duplicate" records have been created, please choose the format that is appropriate (serial or monograph) and merge or split the records accordingly.
 
==References==
<references />
<references />

Revision as of 18:00, 17 February 2010

In general, for titles that fit the definition of a serial, use a serial record if it has been assigned an ISSN and/or there is a CONSER-authenticated record available.[1] The absence of these criteria does not necessarily mean a monograph record should be used.

If individual issues of a serial require contents notes or different access points, or if the serial is issued in discrete multivolume sets, use monograph records.

Libraries that use MARC holdings records to convey standing order information will need to use serial records.

Before 2010 CCS considered the content of the work when deciding whether to use a serial record.

There must only be one treatment in the database for totally identical material.[2][3] If such "duplicate" records have been created, please choose the format that is appropriate (serial or monograph) and merge or split the records accordingly.

External links

  1. ↑ Short guide to CONSER authentication
  2. ↑ SCRAP minutes, February/March 2007
  3. ↑ Catalogers' minutes, June 2007
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