Difference between revisions of "Basic concepts of cataloging serials"

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[[Category:Serials]]
#REDIRECT [[When to use a new record]]
[[Category:When to create a new record]]
[[Category:Rules reminders]]
[[Category:Procedures]]
If the rules outlined below do not cover a specific condition or do not treat the matter fully, consult the ''CONSER Cataloging Manual'', available in print or as part of ''Cataloger's Desktop''.  An [http://www.itsmarc.com/crs/manl1573.htm abbreviated older version] is available online.  For more information about the AACR2 2002 revisions for serials see http://lcweb.loc.gov/acq/conser/aacr2002/A2slides.html.
 
# AACR2 and CCS have adopted the policy of '''successive entry'''. A new record is created each time there is a major title change (AACR2 21.2A1) or when the corporate body used as main entry changes (see AACR2 21.3B1), or when there is another major change. A minor title change does not require a new record (AACR2 21.2A2). Each record contains information relevant only to the span of issues covered by that record. The relationship of successive entry records is shown through linking entry fields (tags 760-787). The record for the dead serial is closed off by adding data elements to the record to show that the title is no longer current.
#: The following are common cases of major changes for serials.  The CONSER Cataloging Manual, AACR2, and the LCRI contain the full rules.
#:* [[Serial title change|Title]] ''(AACR2 21.2A/LCRI 21.2A, AACR2 21.2C1/LCRI 21.2C)''
#:* Corporate body when used as a main entry heading ''(AACR2 21.3B1)''
#:* Corporate body when used as a qualifier in a uniform title ''(LCRI 21.3B)''
#:* Uniform title for a translation or language edition ''(LCRI 21.3B)''
#:* Numeric designation ''(LCRI 12.3G)''
#:* Physical format ''(LCRI 21.3B)''
# The '''chief source''' is the title page or title page substitute of the first issue or the first available issue (AACR2 12.0B1 and 12.0B2). Indicate a title page substitute in a 500 field.
# The '''description is based on''' the first or earliest piece. You must indicate the issue upon which the description is based, either in the 362 field or in a note. Use a 362 field for this purpose when you have the first issue in hand. Use field 500 when you are basing the description on anything besides the first issue. This information is not changed until the record is closed off. Changes appearing on later issues, that do not require a new record, are given in notes.
# '''Designations''' are important in serials. They provide the only means for distinguishing the individual issues of the serial. Designations may be numerical (volumes, numbers), chronological (date) or a combination of the two.
# Most serials are '''entered under title'''. Give personal names as added entries if you feel they are responsible or important. Any person must be mentioned in the record to justify the added entry. Never give an editor or compiler main entry with a serial. Restrict use of personal main entry. (Criteria for personal main entry, see LCRI 21.1A2.  Serials entered under corporate body, see AACR2 21.1B2 and LCRI 21.1B2)
# '''Uniform titles''' (see AACR2 25.5B and LCRI 25.5B) are used when two serials have the same title. A uniform title is assigned, using the title proper and a qualifier. Prefer place as the qualifier. Use the authorized form of the place name. When using place, base the name on the earliest issue. However, you can also use corporate body, date of publication, frequency, or edition, or a combination of these terms, when the place is not sufficient to distinguish the title. (A change in a corporate body qualifier requires a new record. Changes to other qualifiers such as place of publication, date, frequency, or edition statement do not require a new record.)
# The cataloging record must '''represent the entire serial'''. Information specific to one issue is usually omitted because it does not relate to the serial as a whole. When information relates to certain issues but not all issues, provide a note with dates to indicate the span of issues to which the information pertains.  A common form of a note is: <code>Vols. For 2007-  by Tom Walsh.</code>
# Consider the ''entire'' serial when assigning '''subject headings'''. Subject headings assigned are usually more general. Use headings from the previous title (with a title change) if they are appropriate.
# [[Supplements and special issues]] are a common cause of exceptions.

Latest revision as of 18:33, 20 March 2017

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