Difference between revisions of "Generic record"

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(New page: {{review}} Category:Local practices Generic records are brief records permitted by CCS for items that do not require bibliographic access. Each library may make its own decision regard...)
 
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[[Category:Local practices]]
[[Category:Local practices]]
Generic records are brief records permitted by CCS for items that do not require bibliographic access. Each library may make its own decision regarding the use of generic records. Examples include book bags, puppets, pamphlets, etc.
[[Category:Polaris specific_topics]]
'''Generic records''' are brief bibliographic records for items that do not require full bibliographic access. Each library makes its own decision regarding the use of generic records. Examples include book bags, puppets, pamphlets, etc.  OCLC records are not required for these items.  For material that does need bibliographic access but is of local interest, see the guidelines for [[unique local material]].


Any item for which the library '''DOES''' want full bibliographic access (by title, author, ISBN, LCCN, etc.) must be entered in full MARC format.
* Generic records should be hidden from the public catalog, by unchecking the 'Display in PAC' box.


Any generic record, by definition, is not for the purpose of providing bibliographic access and therefore should be shadowed from the online public access catalog.  This can be done by checking the Shadow title box on the upper left-hand corner of the bibliographic record, and/or by selecting a home location or item type that is shadowed.
* Identifying your library as part of the title makes it is possible for staff to find your records in a hit list:
{{example|text=
245  Algonquin book bag


The following MARC fields are required for Generic Records:
245  Winnetka vertical file material}}


'''Variable fields'''
* Other variable fields may be included, but are not required.
 
:; 245 00 Title
:: Subfield a is mandatory. Enter a descriptive title here. As part of the title, identify your library, so that it is possible for staff to find your records in a hit list.
:: '''Examples:'''
::: Algonquin book bag
::: Winnetka vertical file material.
:; 945    Local
:: Should be <code>&Dagger;b OCLC DO NOT SET</code> so that the record will be ignored for automatically setting OCLC holdings.
 
'''Fixed fields'''
 
: '''Rec_Type:''' <code>x</code>
: '''Bib_Lvl:''' <code>x</code>
: '''Enc_Lvl:''' <code>X</code>
 
Information in other fields can be supplied if available, but is not required.

Latest revision as of 16:43, 17 September 2018

Generic records are brief bibliographic records for items that do not require full bibliographic access. Each library makes its own decision regarding the use of generic records. Examples include book bags, puppets, pamphlets, etc. OCLC records are not required for these items. For material that does need bibliographic access but is of local interest, see the guidelines for unique local material.

  • Generic records should be hidden from the public catalog, by unchecking the 'Display in PAC' box.
  • Identifying your library as part of the title makes it is possible for staff to find your records in a hit list:
245  Algonquin book bag

245  Winnetka vertical file material
  • Other variable fields may be included, but are not required.
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