Difference between revisions of "Contents notes"

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{{external|*{{BF&S|505}}
[[Category:Notes]]
* [http://www.loc.gov/marc/bibliographic/bd505.html LC MARC]
[[Category:Local practices]]
In order to provide maximum access to CCS library materials, the Cataloging Committee requires the use of contents notes (field 505) in the following prescribed manner. The main purpose for adding contents notes is for search ability rather than for display. Therefore, title information is considered a priority. Original cataloging refers to inputting a new record into OCLC. Copy cataloging refers to editing an existing OCLC record for transfer into the SirsiDynix Unicorn system.
 
==Rules==
<ol style="list-style-type:upper-alpha; font-weight:bold;">
<li>Contents notes are required (across all formats) for the following:</li>
  <ol style="font-weight: normal;">
  <li>Short stories</li>
  <li>Plays</li>
  <li>Literary collections (two or more forms of literature)</li>
  <li>Fairy tales</li>
  <li>Songs</li>
  <li>Supreme Court cases</li>
  <li>Collective biographies</li>
  </ol>
<li>Contents notes are not required for the following:</li>
  <ol style="font-weight: normal;">
  <li>Poetry</li>
  <li>Speeches ''(EXCEPTION: Representative American Speeches)''</li>
  <li>Essays ''(EXCEPTION: Best American Essays)''</li>
  <li>Excerpts</li>
  <li>Complete works</li>
  <li>Myths</li>
  <li>Fake-books (Type of score)</li>
  <li>Encyclopedic reference works</li>
  <li>Miscellaneous writings— quotations, letters, anecdotes</li>
  <li>Chapter headings</li>
  </ol>
</ol>
 
See AACR2 Revised edition for further explanation of contents notes for each format.
# Books (2.7B18)
# Sound recording (6.7B18)
# Scores (5.7B18) ''(OMIT FAKE-BOOKS)''
# Videocassettes (8.7B18)
# Computer software (9.7B18)
# Serials (12.7B18)
 
==Special considerations==
Serial titles new to the CCS database that:
* Fall into category A or the exceptions to category B
* Have fewer than 100 items per volume to list in a contents note
* Are published less often than quarterly
should be cataloged as monographs with contents notes. Changed serial titles requiring new records in the CCS database are considered "new" titles. Imported records must comply with these guidelines.
 
==Enhanced contents notes==
In order to give patrons title and author access to contents notes, catalogers are recommended but not required to use enhanced contents notes (505 field, second indicator 0).  In an enhanced contents note, titles go in &Dagger;t, statements of responsibility go in &Dagger;r, and everything else (volume numbers, sound recording track times, etc.) goes in &Dagger;g.
 
Some cataloger's judgement may be required to determine whether the contents are worth tagging in this way.  In general, short stories, plays, literary collections, fairy tales, songs, and the like should have enhanced contents notes; chapter headings should not.
 
'''Examples:'''
{{example|text=
100 1  Keene, Carolyn.
245 10 Nancy Drew ghost stories / &Dagger;c Carolyn Keene.
505 00 &Dagger;t Manga mayhem -- &Dagger;t America's got terror! -- &Dagger;t Visitor from beyond -- &Dagger;t Carnival of fear.
}}
 
{{example|text=
245 00 Let it snow : &Dagger;b three holiday romances / &Dagger;c by John Green, Maureen Johnson, Lauren Myracle.
505 00 &Dagger;t The Jubilee express / &Dagger;r Maureen Johnson -- &Dagger;t A cheertastic Christmas miracle / &Dagger;r John Green -- &Dagger;t Patron saint of pigs / &Dagger;r Lauren Myracle.
}}
}}


==Procedures==
Add and enhance '''contents notes''' whenever possible to improve patron access.
Complete contents notes (first indicator "0") are required for works containing up to 100 titles, but are optional for works with more than 100 titles.


Incomplete contents notes (first indicator "1") should be used for incomplete works.
;Contents notes are required for the following:
*Short story collections by multiple authors
*Plays
*Literary collections (two or more forms of literature)
*Fairy tales
*Song titles (sheet music or Music CDs)
*Supreme Court cases
*Collective biographies


Partial contents notes (first indicator "2") may be used for works for which contents notes are not required according to the above criteria.
;Contents notes are not required for the following:
*Poetry
*Speeches ''(EXCEPTION: Representative American Speeches)'' 
*Essays ''(EXCEPTION: Best American Essays)'' 
*Excerpts
*Complete works
*Myths
*Fake-books 
*Encyclopedic reference works
*Miscellaneous writings— quotations, letters, anecdotes
*Chapter headings


Contents note arrangement:
== OCLC Connexion Macro for Enhancing the 505 ==
* Title is required. Other information is optional, but author/creator and (for sound recordings) track time are strongly recommended.
You can use a macro in OCLC Connexion to enhance the 505. This macro adds in the appropriate subfields to the 505 tag. This macro is in the ''NikAdds'' macro book. To enhance the 505, run the macro called ''Joels505''. To install the macro, download the macro file that corresponds with you version of Connexion. At this time, there is only a macro book for OCLC Connexion v. 2.63.  
* A basic contents note (2nd indicator blank) is required. An enhanced contents note (2nd indicator 0) is recommended when it would provide useful access, but is not required.


Chief source of information:
[https://ccsliborg.sharepoint.com/:f:/s/CCSTraining/EuBGHj_jQm1HoU2cI-NGUYIByXPFepcutSR7dADhL8taYw?e=nf6KQ7 NikAdds for Connexion v. 2.63]
* For ease of inputting in WorkFlows, take contents from the contents page if the titles listed there are the same as the titles from the actual parts.


==Indexing==
Basic contents notes are indexed only in the general keyword index.


Enhanced contents notes are indexed in both the general keyword index and in the appropriate specific keyword indexes: &Dagger;t in the title keyword index and &Dagger;r in the author keyword index.
[[Category:Notes]]
[[Category:Local practices]]
[[Category:National practices]]

Latest revision as of 20:09, 28 February 2025

Add and enhance contents notes whenever possible to improve patron access.

Contents notes are required for the following
  • Short story collections by multiple authors
  • Plays
  • Literary collections (two or more forms of literature)
  • Fairy tales
  • Song titles (sheet music or Music CDs)
  • Supreme Court cases
  • Collective biographies
Contents notes are not required for the following
  • Poetry
  • Speeches (EXCEPTION: Representative American Speeches)
  • Essays (EXCEPTION: Best American Essays)
  • Excerpts
  • Complete works
  • Myths
  • Fake-books
  • Encyclopedic reference works
  • Miscellaneous writings— quotations, letters, anecdotes
  • Chapter headings

OCLC Connexion Macro for Enhancing the 505

You can use a macro in OCLC Connexion to enhance the 505. This macro adds in the appropriate subfields to the 505 tag. This macro is in the NikAdds macro book. To enhance the 505, run the macro called Joels505. To install the macro, download the macro file that corresponds with you version of Connexion. At this time, there is only a macro book for OCLC Connexion v. 2.63.

NikAdds for Connexion v. 2.63

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