Difference between revisions of "Generic record"

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(New page: {{review}} Category:Local practices Generic records are brief records permitted by CCS for items that do not require bibliographic access. Each library may make its own decision regard...)
 
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[[Category:Local practices]]
[[Category:Local practices]]
Generic records are brief records permitted by CCS for items that do not require bibliographic access. Each library may make its own decision regarding the use of generic records. Examples include book bags, puppets, pamphlets, etc.
[[Category:SirsiDynix-specific_topics]]
'''Generic records''' are brief catalog records in Workflows for items that do not require full bibliographic access. Each library makes its own decision regarding the use of generic records. Examples include book bags, puppets, pamphlets, etc.  This is the only time that OCLC records are not required in the catalog.


Any item for which the library '''DOES''' want full bibliographic access (by title, author, ISBN, LCCN, etc.) must be entered in full MARC format.
Generic records should be shadowed from the public catalog.  This can be done by checking the Shadow title box on the upper left-hand corner of the bibliographic record, and/or by selecting a home location or item type that is shadowed.  


Any generic record, by definition, is not for the purpose of providing bibliographic access and therefore should be shadowed from the online public access catalog.  This can be done by checking the Shadow title box on the upper left-hand corner of the bibliographic record, and/or by selecting a home location or item type that is shadowed.
The following MARC fields are required for generic records:


The following MARC fields are required for Generic Records:
'''Title control number'''
: It is easy to locate all of a library's generic records if you follow the naming convention of lower case x followed by the library's 3-letter K code, then a unique identifier. You can rename control numbers that begin with an "a".
: <code>xPHKBOOKBAG</code>,  <code>xLNKPUZZ</code>
 
'''Fixed fields'''
<code>
: Rec_Type: x
: Bib_Lvl: x
: Enc_Lvl: X
</code>


'''Variable fields'''
'''Variable fields'''


:; 245 00 Title
:; <code>245 00 <nowiki>[enter a descriptive title here]</nowiki></code>
:: Subfield a is mandatory. Enter a descriptive title here. As part of the title, identify your library, so that it is possible for staff to find your records in a hit list.
::  Identifying your library as part of the title makes it is possible for staff to find your records in a hit list.
:: '''Examples:'''
::: Algonquin book bag
::: Algonquin book bag
::: Winnetka vertical file material.
::: Winnetka vertical file material.
:; 945    Local
:; <code>945  &Dagger;b OCLC DO NOT SET</code>.
:: Should be <code>&Dagger;b OCLC DO NOT SET</code> so that the record will be ignored for automatically setting OCLC holdings.
 
'''Fixed fields'''
 
: '''Rec_Type:''' <code>x</code>
: '''Bib_Lvl:''' <code>x</code>
: '''Enc_Lvl:''' <code>X</code>


Information in other fields can be supplied if available, but is not required.
Information in other fields can be supplied if available, but is not required.

Revision as of 22:13, 4 December 2008

The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted.
Please use these rules. Please send any feedback to SCRAP.

Generic records are brief catalog records in Workflows for items that do not require full bibliographic access. Each library makes its own decision regarding the use of generic records. Examples include book bags, puppets, pamphlets, etc. This is the only time that OCLC records are not required in the catalog.

Generic records should be shadowed from the public catalog. This can be done by checking the Shadow title box on the upper left-hand corner of the bibliographic record, and/or by selecting a home location or item type that is shadowed.

The following MARC fields are required for generic records:

Title control number

It is easy to locate all of a library's generic records if you follow the naming convention of lower case x followed by the library's 3-letter K code, then a unique identifier. You can rename control numbers that begin with an "a".
xPHKBOOKBAG, xLNKPUZZ

Fixed fields

Rec_Type: x
Bib_Lvl: x
Enc_Lvl: X

Variable fields

245 00 [enter a descriptive title here]
Identifying your library as part of the title makes it is possible for staff to find your records in a hit list.
Algonquin book bag
Winnetka vertical file material.
945 ‡b OCLC DO NOT SET.

Information in other fields can be supplied if available, but is not required.

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