Blu-ray + DVD combo packs

The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please use these rules. Please send any feedback to SCRAP.

The following guidelines apply to publisher sets containing both a Blu-ray version and a DVD version of the same videorecording.

Handling combo packs

If your library acquires a Blu-ray + DVD or DVD + Blu-ray combo pack and then circulates the DVD separately from the Blu-ray (or does not circulate one or the other at all), then catalog each piece on its own record, creating them in WorldCat if necessary. Do not catalog both formats on a single set record, and do not use existing set records for these items. Include a 500 note to the effect of, "Originally issued as part of a combo pack."

If a matching standalone version has already been cataloged in CCS on its own, then use the note, "Some copies also issued as part of a combo pack with UPC: 9876543210.", and qualify any 028 fields that are specifically for the combo set with "|q(combo pack)". If the version from the combo pack is cataloged first and then a matching standalone version is received, amend the note in the existing record from "Originally issued..." to "Some copies also issued..." and amend any 028 fields to add the qualifier.

If your library acquires a Blu-ray + DVD or DVD + Blu-ray combo pack and then circulates the Blu-ray and DVD together as a set, then catalog the combo as a set on a single record, even if other CCS libraries have cataloged the individual pieces separately. If it is not obvious which format is primary, then select whichever format is mentioned first on the packaging as the primary format; if it still is not obvious, then select Blu-ray as the primary format.

If a title is cataloged in CCS both as a Blu-ray + DVD combo and as a Blu-ray alone, add "[Blu-ray+DVD combo pack]" to the edition statement of the set record. If a title is cataloged in CCS both as a DVD + Blu-ray combo and as a DVD alone, add "[DVD+Blu-ray combo pack]" to the edition statement of the set record.

When a combo pack is split up and circulated separately, any separate "digital copy" discs should be included on the Blu-ray record for circulation purposes, unless your library does not circulate Blu-ray discs, in which case they should be included on the DVD record. (Since these discs are useless to more than the first patron, such "digital copy" discs should not be circulated separately.)

This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP.

This will result in many movies being represented by at least three or four records in catalog (more if there are multiple versions, such as with and without special features), but the respective catalog records should make the reasons for having multiple records very clear to both patrons and staff: Blu-ray only (whether issued that way or whether issued as a combo pack and split up) DVD only (whether issued that way or whether issued as a combo pack and split up) Blu-ray + DVD set (Blu-ray is obviously primary format or neither is obviously primary format) DVD + Blu-ray set (DVD is obviously primary format)

This is a special exception based on the precedent for the way books, audio CDs, and book + CD kits are currently handled, due to the same content being included in one package in multiple, incompatible formats that some libraries circulate together and some libraries split up, and should not itself be considered to be a precedent for any other multi-part cataloging situation.

Retrospective cataloging of existing records cataloged according to previous combo pack guidelines will be done by all CCS libraries as new copies affecting existing records are received.

Cataloging combo packs as sets

This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP.

007 Be sure to include an 007 for each format 007 vd csaizq 007 vd cvaizq Publisher number (028) Add a qualifier of "(set)" in ‡q to a publisher number for the combo pack as a whole. Use qualifiers of "(Blu-ray)" and "(DVD)" for publisher numbers that apply just to one format or the other. (Note: ‡q is new in MARC21 has not yet been implemented by OCLC.) 028 42 39769‡bSony Pictures Home Entertainment‡q(set) 028 42 39770‡bSony Pictures Home Entertainment‡q(Blu-ray) 028 42 39771‡bSony Pictures Home Entertainment‡q(DVD) GMD (245 ‡h) Qualify the GMD with "(Blu-ray + DVD)". This will not only make it clear that it is a combo pack and what formats are included in the combo pack, but will also allow Form/Genre searches in WorkFlows for either "Blu-ray" or "DVD" (or both) to retrieve the record along with all other Blu-ray or DVD records. ... ‡h[videorecording (Blu-ray + DVD)] ... The dual-format qualifier is possible in this case because both formats are "videorecordings". Do not mix qualifiers for different primary formats. (That is, do NOT use [videorecording (Blu-ray + CD)].) Edition (250) If a title issued in a combo pack has also been issued or cataloged separately, add a bracketed edition statement describing the combo pack, in order to make it less likely that OCLC will mistakenly merge a record for a combo pack onto a record for just one format or the other. 250 [Blu-ray + DVD combo pack]. Physical description (300) Prefer "2 videodiscs" over "1 Blu-ray ... +‡e1 DVD" so that OCLC will be less likely to mistakenly merge a record for a combo pack onto a record for just one format or the other.

Cataloging combo discs separately

This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP.

Be careful about the coding of the following fields when cataloging discs separately that were purchased as part of a Blu-ray + DVD combo pack. 007 Be sure to omit any 007 fields for the other format(s) Other standard identifier (024) Because it applies to the set rather than the individual disc, code a UPC, EAN, or other such standard number for the combo pack in ‡z 024 1_ ‡z043396397699 Publisher number (028) Add a qualifier of "(set)" in ‡q to a publisher number for the combo pack as a whole. (Note: ‡q is new in MARC21 has not yet been implemented by OCLC.) 028 42 39769‡bSony Pictures Home Entertainment‡q(set) If the identical disc was also issued separately, such that a single record may be used for both the standalone disc and the disc from the combo pack, add a qualifier of "(Blu-ray alone)" or "(DVD alone)" as appropriate 028 42 39770‡bSony Pictures Home Entertainment‡q(Blu-ray alone) Language (041 and 546) If the spoken languages or subtitle languages vary between the formats, make sure that you only describe the languages for the format in hand. GMD (245 ‡h) Be sure to add the proper GMD qualifier for just the format in hand. ... ‡h[videorecording (Blu-ray)] ... Edition (250) Add a bracketed edition statement describing the format, in order to make it more clear which record is for which format, and also make it less likely that OCLC will mistakenly merge a record for a combo pack onto a record for just one format or the other. 250 [Blu-ray-only version]. Physical description (300) Be sure to omit any mention of the discs for the other format(s) from the description. System details note {538} Be sure to omit any mention of the other format(s). General note (500) Add a note describing the relation of this format to the original pack. 500 Originally issued as part of a Blu-ray + DVD combo pack. If the identical disc was also issued separately, such that a single record may be used for both the standalone disc and the disc from the combo pack, change the wording to allow for both circumstances. 500 Also issued as part of a Blu-ray + DVD combo pack. Bonus features If any bonus features vary between the formats in a combo pack, make sure that you only describe the bonus features for the format in hand.

Accompanying material

This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP.

When accompanying material that is not just of a promotional nature and is not simply a digital copy is included with a combo pack that is being split up (such as a music CD, a separate "bonus materials" DVD, or a book), add the note: 500 Accompanying material may vary to the catalog record to which you are attaching your item.

Blu-ray + DVD dual-sided discs

This change has been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please follow the changed rule(s). Please send any feedback to SCRAP.

If the item has Blu-ray coding on one side of the disc and DVD coding on the other side of the disc, always use "videodisc" for the SMD in the 300 field (e.g. "1 videodisc" when there is only one disc in the package), even when Blu-ray is considered the predominant format. If the sides are enumerated (e.g. "Side A", "Side B"), treat whichever is Side A as the predominant format. Include a note explaining the dual format: 500 Videodisc recorded on both sides; one side Blu-ray, one side DVD. Include an 007 field for the Blu-ray format and another one for the DVD format. Include separate 538 fields for each format. Otherwise, select which of the formats is predominant and catalog the item accordingly.