The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted.
Please use these rules. Please send any feedback to SCRAP.
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Because of the way the serials module works, and because periodical call numbers almost always need a call number analytic designating the part, periodicals have their own special rules & patterns for the construction of call number analytics.
Primary source of date: Masthead.
Other sources: Cover, spine, running date on pages.
Because the WorkFlows Serial Control module allows only uppercase letters in call number analytics and because the Holds module treats differences in capitalization as different volumes, the following abbreviations are always used in this form and are always capitalized when used for entering periodicals and their dates, whether you use the Serials Module or not.
Example:
| Type |
Abbreviation |
Example
|
| Issue |
ISS. |
‡zISS. 49
|
| Number |
NO. |
‡zNO. 3
|
| Part |
PT. |
‡zPT. 2
|
| Supplement |
SUPPL. |
‡zJUN 2006 SUPPL.
|
| Volume |
V. |
‡zV. 1
|
When creating predictions, please refer to the publisher's block containing the ISSN for issues to be skipped or combined issues or supplement issues. Note: This information may be different each year.
Weekly publications
JAN 5, 2006; MAR 31, 2006; DEC 12, 2005
| Title examples |
|
| US News and World Report (date on issue: June 22, 2006) |
JUN 22, 2006
|
| Economist (dates on issue: Jun 15-21, 2006) |
JUN 15, 2006
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Sometimes regular weekly issues are combined and published two weeks apart. Both dates should show in subfield z:
| Title examples |
|
| New Yorker (dates on combined issue: January 23/30, 2006) |
JAN 23/30, 2006
|
| People (dates on combined issue: December 26, 2005/January 2 2006) |
DEC 26/JAN 2, 2006
|
| Variety (dates on issue: June 26-July 9, 2006) |
JUN 26/JUL 3, 2006
|
Bi-weekly publications
JAN 5, 2006; MAR 31, 2006; DEC 12, 2005
| Title examples |
|
| Forbes (date on issue June 15, 2006) |
JUN 15, 2006
|
| Christian Century (date on issue August 8, 2006) |
AUG 8, 2006
|
| PC Magazine (date on issue May 23, 2006) |
MAY 23, 2006
|
| PC Magazine (date on combined issue July 2006) |
JUL 2006
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Monthly publications
JAN 2006; MAR 2006; JUN 2006
| Title examples |
|
| Good Housekeeping (date on issue: March 2006) |
MAR 2006
|
| People en Español (date on issue: Agosto 2006) |
AUG 2006
|
Field and Stream (date on issue: December 2005/January 2006)
(published monthly except for combined December/January) |
DEC/JAN 2006
|
| Atlantic (date on issue: July/August 2006) |
JUL/AUG 2006
|
Bi-monthly publications
- If the cover date, date on the spine and the date on the masthead differ, use the larger date span. Most of the magazines that fall into this category have the later month on the cover and the two months on the masthead and spine.
Example
- Taunton's Fine Gardening
- - cover date August, 2006;
- - spine date – July/August 2006 and the
- - masthead date July/August 2006
- - July/August 2006 (Date to be used for this issue)
JAN/FEB 2006; MAY/JUN 2006; JUN/JUL 2006; DEC/JAN 2007
| Title examples |
|
| Taunton's Fine Woodworking (cover date: August 2006; masthead date: July/August 2006) |
JUL/AUG 2006
|
| American Heritage (cover date: March 2006; masthead date: February/March 2006) |
FEB/MAR 2006
|
- Some magazines that publish every other month (cover date, date on spine, and date on the masthead are the same) – a single month
JAN 2006; JUL 2006; DEC 2006
| Title examples |
|
| Workbench (date on cover and masthead is February 2006) |
FEB 2006
|
| Audubon (dates on cover and masthead is January 2006) |
JAN 2006
|
Quarterly publications
WIN 2006; SPR 2006; SUM 2006; FALL 2006
| Title examples |
|
| Chicago Wilderness (date on the issue: Summer 2006) |
SUM 2006
|
| Martha Stewart Weddings (date on the issue: Fall 2006) |
FALL 2006
|
| For example (date on the issue: Autumn 2006) |
FALL 2006
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Bi-Quarterly or Bi-Season publications
SPR/SUM 2006; FALL/WIN 2006; WIN/SPR 2006
| Title examples |
|
| Chicago Consumers' Checkbook (date on the issue: Summer/Fall 2006 |
SUM/FALL 2006
|
Custom Dates
| Title examples |
|
| Ideals (date on the issue and spine is Country – date on the masthead is May 2006) |
Custom pattern: EASTER,MOTHER'S_DAY,COUNTRY,FRIENDSHIP,THANKSGIVING,CHRISTMAS
|
| Camping Life (date on Issue is Gear Guide) – according to the text block Camping Life is published February, April, Gear Guide, May, June, August, October and December.) |
Custom pattern: FEB,APR,GEAR,MAY,JUN,AUG,OCT,DEC
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Supplements/Special Issues
| Title examples |
|
| Taunton's Fine Cooking (date on issue: Winter 2006) |
WIN 2006
|
| Midwest Living Michigan Travel Ideas (date on issue: 2006) |
2006
|
Additional notes
- Art in America Annual Guide issue
- (Cover date: Annual Guide 2005/2006; masthead date: August 2005) Issue date would be AUG 2005. In the "Public" note of the copy record you may indicate this is the Annual Guide 2005/2006).
- US News and World Report Best Graduate School issue
- This is the regular weekly issue with a date, not a special issue. In the "Public" note of the copy record you may indicate this is the Best Graduate School issue.
- Moo Cow Fan Club Newsletter
- There is no date on the magazine just an issue number. Therefore, the call number analytic is:
|zISS. 28
When using the serials module, some periodicals, such as Woman's Day and Family Circle, are difficult to predict. Therefore, it is recommended that each time the magazine is checked in, you should use the option to check in without generated predictions.