Inputting hand-keyed preliminary data records

1. Make every effort not to create a duplicate Preliminary Data record. Search at least by ISBN/UPC and title, across all libraries, before hand-keying a Preliminary Data record.
2. From the Shortcut Bar, select New > Bibliographic Record > Existing Template and use a template for the format being added.
3. Enter the following if known. (Some may be included in the template.) Other fields are optional.

008

Include Date 1 and any other elements necessary to display the correct TOM.

007

For AV materials, include any elements necessary to display the correct TOM.

020 ISBN

022 ISSN

024 UPC

028 Publisher number

037 Stock number

099

PRELIMINARY DATA

1XX Author

Use the "Check Headings" tool or LC Name Authority File to check for an authorized form of the name.

245 Title

If the title begins with an article or similar word, adjust the second indicator accordingly.

250 Edition

e.g. Abridged, Rental, PS4

264 Publisher and Publication Date

Subfields b and c. If no publication date is indicated, use the current year.

300

Optional unless needed to distinguish versions (e.g. 12 audio discs vs. 14 audio discs)

344

Subfields a and b recommended for vinyl records

347

Subfield b for digital AV (e.g. CD audio, DVD video, Blu-ray, Playaway audio)

500

Midwest Tape lists titles for purchase that are still running in the theaters and/or are a long way away from being ready for library use. For these, add the following note:

500  This is a Coming Soon Title from Midwest Tape.  As such, this preliminary record does not have any identifying numbers such as OCLC number, UPC, or ISBN.