Difference between revisions of "Local practices summary"

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The following table summarizes the main local CCS practices that are at variance with national standards.  See the [[:Category:Local practices|Local practices]] category for more links.
The following table summarizes the main local CCS practices that are at variance with national standards.  Follow the links within the table for additional information on each topic. See the [[:Category:Local practices|Local practices]] category for more links.


==Record creation rules==
==Record creation rules==
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! CCS Practice!!Reason
! CCS Practice!!Reason
|-
|-
| When to create a new record in the local catalog||Group minor variants and split versions with major differences to facilitate searching and placing holds
| [[When to use a new record|When to create a new record in the local catalog]]||Group minor variants and split versions with major differences to facilitate searching and placing holds
|-
|-
| Local rules on when to catalog a [[Multiple records vs. single records for series and sets|series or set]] as a single record or as multiple records for each part||Facilitates OPAC searching
| When to catalog a [[Multiple records vs. single records for series and sets|series or set or serial]] as a single record or as multiple records for each part||Facilitates searching and placing holds
|-
| When possible, do not create new records when material accompanying [[test preparation books]] varies||Facilitates OPAC searching
|}
|}


==Rules for specific fields==
==Rules for specific fields==
{| {{table}}
{| {{table}}
! MARC field / subfield!!CCS Practice!!Example!!Reason
! MARC field!!CCS Practice!!Example!!Reason
|-
| ALL||Follow [[Bibliographic input standards|local core-record standards]] regarding the list of required fields|| ||Standardize/normalize record content, facilitate PAC searching, facilitate record identification
|-
| 006/007/008 Type of Material||Follow the [https://ccsliborg.sharepoint.com/:b:/s/CCSTraining/EVCsTCfd3F9BoP2DkNxMzj8BIaG1IOGhIoXinvmslMYW6w?e=X9W2s9 Guidelines for TOMs] regarding the required fields for the proper display of TOMs||periodical/newspaper: <code>006 s</code><br/> <code> 008 position 21 p or n</code>||Required for the proper display of TOMs in the PAC.
|-
| 008 Audience||[[Target audience|Required, one of four values]]||<code>d</code> <code>e</code> <code>g</code> <code>j</code>||Facilitates PAC searching
|-
| 008 Literary Form||[[Literary Form|Required if applicable]]||&nbsp;||Facilitates PAC searching
|-
|-
| ALL||Follow [[Bibliographic input standards|local core-record standards]] regarding the list of required fields||&nbsp;||Standardize/normalize record content, facilitate OPAC searching, facilitate record identification
| 020||[[ISBN|Delete ISBNs for formats that are not represented by the record.]]||&nbsp;||Facilitates deduplication
|-
|-
| 049||Include your library's [[Local holdings field|OCLC holding code]] when cataloging or editing a record||<code>049 GK8A</code><br><code>049 GK8A{{subfield|a}}GO6A</code>||Track cataloging responsibility
| 099||Include in [[Preliminary data record|preliminary records]] that are not fully cataloged||<code>099 PRELIMINARY DATA</code>||Facilitates cataloging workflow, reports
|-
|-
| 250||[[Edition|Large print books]]: Add a bracketed edition statement for items that lack one||<code>[Large print edition].</code>||Facilitates OPAC searching &amp; record identification
| 1XX||Sound recordings/Scores: [[Authorized access points for musical works|AAP]] for principal performer||<code>110  Beatles.</code>||Facilitates PAC searching
|-
|-
| 250||[[Blu-ray + DVD combo packs|Combo packs]]: Add a bracketed edition statement indicating which parts are included on the record||<code>[Blu-ray-only version].</code><br /><code>[Blu-ray + DVD combo pack].</code>||Facilitates OPAC searching &amp; record identification
| 250||Record multiple [[edition]] statements in one field||<code>250 Unabridged, Revised edition.</code>||Facilitates PAC searching
|-
|-
| 300 &Dagger;b||Sound recordings: Add encoding format and/or type of recording, if not present||<code>{{subfield|b}}CD audio, digital</code><br /><code>{{subfield|b}}analog</code>||Facilitates OPAC searching &amp; record identification
| 257||Video recordings: Include [[country of production]]||<code>257 Great Britain{{subfield|2}}naf</code>||Facilitates searching
|-
|-
| 347||For Playaway audio and Playaway View, use local terms instead of "ACELP"||<code>347 audio file{{subfield|b}}Playaway audio{{subfield|2}}local</code><br /><code>347 video file{{subfield|b}}Playaway video{{subfield|2}}local</code>||Clearer terminology for library staff
|4XX||Add the series heading as a traced series, using a first indicator of 1, even if the authority record says it is untraced.||<code>490 1 Alex Cross series</code>||Facilitates searching
|-
|-
| 500||Add Enhanced CD for [[enhanced CDs]]||<code>500 Enhanced CD.</code>||Facilitates OPAC searching
| 505||[[Contents notes|Required for certain materials]]||&nbsp;||Requested by public services
|-
|-
| 520||Include [[Summary note|summaries]] for children's materials, videos, audio books||&nbsp;||Facilitates OPAC searching
| 520||Include [[Summary note|summaries]] for audio books, videos, children's materials||&nbsp;||Facilitates PAC searching
|-
|-
| 538||Video recordings: Add technical details if not present in another 5XX field||<code>538 DVD; 5.1 Dolby digital; NTSC; region 1.</code>||Facilitates OPAC searching &amp; record identification
| 586||Include [[Awards note|awards notes]] for the winners of certain awards||<code>586 Caldecott Medal, 1979.</code><br /><code>586 Academy Award for Best Picture, 2006.</code>||Facilitates PAC searching
|-
|-
| 586||Include [[Awards note|awards notes]] for the winners of certain awards||<code>586 Caldecott Medal, 1979.</code><br /><code>586 Academy Award for Best Picture, 2006.</code>||Facilitates OPAC searching
| 6XX||Follow local guidelines for [[subject and genre headings]]||&nbsp;||Facilitates PAC searching
|-
|-
| 600 or 650||Assign [[character headings]] at first appearance for adult works of fiction||&nbsp;||Improves access to popular characters
| 600 or 650||Assign [[character headings]] at first appearance for adult works of fiction||&nbsp;||Improves access to popular characters
|-
|-
| 650||Assign local subject subdivisions to works for [[Audio-visual foreign language instruction subject headings|language self-instruction]]||<code>{{subfield|v}}Juvenile sound recordings for English speakers.</code>||Requested by public services
| 655||Assign [[Genre/form_headings#Local_headings|Local genre/form headings]]||<code>655 _7 Manga.{{subfield|2}}local</code>||Facilitates PAC searching
|-
|-
| 655||Assign genre heading [[Anonymous writings]] to works specifically noted as anonymous.||<code>655 0  Anonymous writings.</code>||Provides access point for obsolete name heading, Anonymous.
| 655||Use "Video recordings for the hearing impaired" instead of "Films..." or "Television programs..."||<code>655 _7 Video recordings for the hearing impaired.{{subfield|2}}lcgft</code>||Facilitates PAC searching
|-
|-
| 655||Assign local genre headings for [[Subject headings for foreign language materials|bilingual material]].||<code>655  7 Bilingual books.{{subfield|2}}local</code>||Requested by public services; facilitates librarians' searches
| 691||Assign [[Local_subject_headings|Local subject headings]] as determined by your library and approved for use in the CCS database||<code>691 _7 Lake Forest (Ill.){{subfield|x}}Authors. </code>||Facilitates community searching in PAC
|-
|-
| 655||Video recordings: Use genre heading "Video recordings for the hearing impaired" instead of "Films..." or "Television programs..."||<code>655 7 Video recordings for the hearing impaired.{{subfield|2}}lcgft</code>||Facilitates OPAC searching
| 753||Video games: Include [[Software, computer games, and videogames|platform]]||<code>753 PlayStation 4</code>||Facilitates PAC searching
|-
|-
| 691||Subject headings for [[local authors]]||<code>691  Lake Forest (Ill.){{subfield|x}}Authors. </code>||Requested by public services
| 8XX||Include Authorized Access Point (AAP) for series recorded in 4XX even if the authority record says it is untraced.||<code>800 1 Patterson, James,{{subfield|d}}1947-{{subfield|t}}Alex Cross series.</code>||Facilitates PAC searching
|-
|-
| 945||Include a [[MARC variable field 945|945 field]] in records that should not have holdings updated in WorldCat||<code>945 {{subfield|b}}OCLC DO NOT SET</code>||Required by TMQ
| 856||[[Electronic location and access|Delete URLs]] for cover image, excerpts, tables of contents||&nbsp;||Often inaccurate/broken links
|}
|}
[[Category:Local practices]]
[[Category:Local practices]]
[[Category:Training]]
[[Category:Training]]
[[Category:Checklists]]
[[Category:Checklists]]

Latest revision as of 19:50, 19 January 2024

The following table summarizes the main local CCS practices that are at variance with national standards. Follow the links within the table for additional information on each topic. See the Local practices category for more links.

Record creation rules

CCS Practice Reason
When to create a new record in the local catalog Group minor variants and split versions with major differences to facilitate searching and placing holds
When to catalog a series or set or serial as a single record or as multiple records for each part Facilitates searching and placing holds

Rules for specific fields

MARC field CCS Practice Example Reason
ALL Follow local core-record standards regarding the list of required fields   Standardize/normalize record content, facilitate PAC searching, facilitate record identification
006/007/008 Type of Material Follow the Guidelines for TOMs regarding the required fields for the proper display of TOMs periodical/newspaper: 006 s
008 position 21 p or n		 Required for the proper display of TOMs in the PAC.
008 Audience Required, one of four values d e g j Facilitates PAC searching
008 Literary Form Required if applicable   Facilitates PAC searching
020 Delete ISBNs for formats that are not represented by the record.   Facilitates deduplication
099 Include in preliminary records that are not fully cataloged 099 PRELIMINARY DATA Facilitates cataloging workflow, reports
1XX Sound recordings/Scores: AAP for principal performer 110 Beatles. Facilitates PAC searching
250 Record multiple edition statements in one field 250 Unabridged, Revised edition. Facilitates PAC searching
257 Video recordings: Include country of production 257 Great Britain‡2naf Facilitates searching
4XX Add the series heading as a traced series, using a first indicator of 1, even if the authority record says it is untraced. 490 1 Alex Cross series Facilitates searching
505 Required for certain materials   Requested by public services
520 Include summaries for audio books, videos, children's materials   Facilitates PAC searching
586 Include awards notes for the winners of certain awards 586 Caldecott Medal, 1979.
586 Academy Award for Best Picture, 2006.		 Facilitates PAC searching
6XX Follow local guidelines for subject and genre headings   Facilitates PAC searching
600 or 650 Assign character headings at first appearance for adult works of fiction   Improves access to popular characters
655 Assign Local genre/form headings 655 _7 Manga.‡2local Facilitates PAC searching
655 Use "Video recordings for the hearing impaired" instead of "Films..." or "Television programs..." 655 _7 Video recordings for the hearing impaired.‡2lcgft Facilitates PAC searching
691 Assign Local subject headings as determined by your library and approved for use in the CCS database 691 _7 Lake Forest (Ill.)‡xAuthors. Facilitates community searching in PAC
753 Video games: Include platform 753 PlayStation 4 Facilitates PAC searching
8XX Include Authorized Access Point (AAP) for series recorded in 4XX even if the authority record says it is untraced. 800 1 Patterson, James,‡d1947-‡tAlex Cross series. Facilitates PAC searching
856 Delete URLs for cover image, excerpts, tables of contents   Often inaccurate/broken links
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