Difference between revisions of "Preliminary data record"
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'''Preliminary | [[Category:Local practices]] | ||
[[Category:Preliminary data records]] | |||
[[Category:Polaris specific topics]] | |||
'''Preliminary Data records''' (PDRs), are MARC bibliographic records that have not been fully cataloged by a CCS cataloger. They often contain incomplete bibliographic data, that may later be found to be incorrect. Even if the data is completely accurate, a record is considered preliminary in the local database until a CCS cataloger has reviewed and verified the record with the item in hand, overlaying with an OCLC record if necessary. | |||
PDRs may be entered into the CCS database in one of the following ways: | |||
# Records are [[Input hand-keyed preliminary data records|hand-keyed]] | # Records are [[Input hand-keyed preliminary data records|hand-keyed]]. | ||
# Records are [[Import preliminary data records from Connexion|imported | # Records are imported one at a time from OCLC using the Bibliographic Records Find Tool in Polaris. | ||
# Records are [[ | # Records are [[Import preliminary data records from Connexion|imported from OCLC using Connexion]]. | ||
# Records are [[Importing vendor preliminary data records|imported from a vendor]]. | |||
Libraries are encouraged to | Libraries are encouraged to include OCLC numbers in PDRs whenever possible.<ref name="scrapmin201105">[http://ccslib.org/attachments/File/SCRAP/SCRAP_May_18_2011.pdf SCRAP Meeting minutes, May 2011]</ref> | ||
These fields indicate a record is preliminary: | |||
{{example|text= | {{example|text= | ||
049 JEDA | 049 JEDA | ||
099 PRELIMINARY DATA}} | 099 PRELIMINARY DATA}} | ||
The 049 field may | The 049 field may have a specific library code instead; some older fully cataloged records may still have JEDA (CCS's OCLC symbol) or have no 049 field at all. | ||
The 099 may | The 099 field may have <code>VENDOR PRELIMINARY DATA RECORD</code> instead if the record was obtained from a vendor such as Baker & Taylor rather than being hand-keyed or imported from OCLC, but the phrase "PRELIMINARY DATA" must be included. | ||
Items attached to | Items attached to PDRs can circulate only under the following circumstances: | ||
* The record's 099 field indicates an intent to fully catalog at a later date (e.g. <code>nikmarc 20180417</code>) | |||
* The item is checked out to an in-house user (e.g. Technical Services Supervisor) | |||
==See also== | ==See also== | ||
[[ | [[Working with preliminary data records]] | ||
==References== | ==References== | ||
<references /> | <references /> | ||
Revision as of 16:03, 6 September 2018
Preliminary Data records (PDRs), are MARC bibliographic records that have not been fully cataloged by a CCS cataloger. They often contain incomplete bibliographic data, that may later be found to be incorrect. Even if the data is completely accurate, a record is considered preliminary in the local database until a CCS cataloger has reviewed and verified the record with the item in hand, overlaying with an OCLC record if necessary.
PDRs may be entered into the CCS database in one of the following ways:
- Records are hand-keyed.
- Records are imported one at a time from OCLC using the Bibliographic Records Find Tool in Polaris.
- Records are imported from OCLC using Connexion.
- Records are imported from a vendor.
Libraries are encouraged to include OCLC numbers in PDRs whenever possible.[1]
These fields indicate a record is preliminary:
049 JEDA 099 PRELIMINARY DATA
The 049 field may have a specific library code instead; some older fully cataloged records may still have JEDA (CCS's OCLC symbol) or have no 049 field at all.
The 099 field may have VENDOR PRELIMINARY DATA RECORD instead if the record was obtained from a vendor such as Baker & Taylor rather than being hand-keyed or imported from OCLC, but the phrase "PRELIMINARY DATA" must be included.
Items attached to PDRs can circulate only under the following circumstances:
- The record's 099 field indicates an intent to fully catalog at a later date (e.g.
nikmarc 20180417) - The item is checked out to an in-house user (e.g. Technical Services Supervisor)
See also
Working with preliminary data records