Difference between revisions of "Preliminary data record"
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[[Category:Glossary]] | [[Category:Glossary]] | ||
[[Category:Preliminary data records]] | [[Category:Preliminary data records]] | ||
'''Preliminary data records''' (PDRs), are either hand-keyed brief MARC records or imported OCLC records that have not been locally edited by a CCS cataloger. These records often contain incomplete bibliographic data (ISBN, Publisher’s number, title, author, edition, publisher, date, etc.) that may be later found to be incorrect. Even if the data is completely accurate, a record is considered preliminary in the local database until a CCS cataloger has reviewed and verified the record and compared its access points with the item in hand. | |||
Generally, a preliminary data record is added when the first CCS library orders a title. | |||
It is not mandatory for CCS libraries to add these records, but the existence of these records in the local catalog allow library staff and library users to see what titles that are on order and to place holds on items that are not yet received or ready for circulation. | |||
: | Preliminary data records are entered into the CCS database in one of the following ways: | ||
# Records are [[Input hand-keyed preliminary data records|hand-keyed]] directly into the database. | |||
# Records are [[Import preliminary data records from Connexion|imported electronically from OCLC using Connexion]]. | |||
# Records are [[Import preliminary data records with SmartPort|imported electronically from OCLC using SmartPort]]. | |||
Three fields indicate a record is still preliminary: | |||
: <code>Date cataloged NEVER</code> | |||
: <code>049 JEDA</code> (though this may be a specific library code, depending on how the record was loaded, and some older fully cataloged records still say JEDA or have no 049 field at all) | |||
: <code>999 PRELIMINARY DATA</code> | |||
Items attached to these records can circulate only under the following circumstances: | |||
# The record contains 999 "intent to upgrade to full MARC" (e.g., xxxmarc 20080430) | # The record contains 999 "intent to upgrade to full MARC" (e.g., xxxmarc 20080430) | ||
# The item is to be checked out to an in-house user (e.g., Technical Services, Cataloging) | # The item is to be checked out to an in-house user (e.g., Technical Services, Cataloging) | ||
Preliminary data records also help CCS libraries maximize the benefits of cooperative cataloging within the consortium. A library's symbol in the 999 field of a preliminary data record identifies the library that will take responsibility for providing a final bibliographic record that meets CCS standards. | |||
Revision as of 18:13, 22 December 2008
| The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please use these rules. Please send any feedback to SCRAP. |
Preliminary data records (PDRs), are either hand-keyed brief MARC records or imported OCLC records that have not been locally edited by a CCS cataloger. These records often contain incomplete bibliographic data (ISBN, Publisher’s number, title, author, edition, publisher, date, etc.) that may be later found to be incorrect. Even if the data is completely accurate, a record is considered preliminary in the local database until a CCS cataloger has reviewed and verified the record and compared its access points with the item in hand.
Generally, a preliminary data record is added when the first CCS library orders a title. It is not mandatory for CCS libraries to add these records, but the existence of these records in the local catalog allow library staff and library users to see what titles that are on order and to place holds on items that are not yet received or ready for circulation.
Preliminary data records are entered into the CCS database in one of the following ways:
- Records are hand-keyed directly into the database.
- Records are imported electronically from OCLC using Connexion.
- Records are imported electronically from OCLC using SmartPort.
Three fields indicate a record is still preliminary:
Date cataloged NEVER049 JEDA(though this may be a specific library code, depending on how the record was loaded, and some older fully cataloged records still say JEDA or have no 049 field at all)999 PRELIMINARY DATA
Items attached to these records can circulate only under the following circumstances:
- The record contains 999 "intent to upgrade to full MARC" (e.g., xxxmarc 20080430)
- The item is to be checked out to an in-house user (e.g., Technical Services, Cataloging)
Preliminary data records also help CCS libraries maximize the benefits of cooperative cataloging within the consortium. A library's symbol in the 999 field of a preliminary data record identifies the library that will take responsibility for providing a final bibliographic record that meets CCS standards.