Local practices summary

The following table summarizes the main local CCS practices that are at variance with national standards. Follow the links within the table for additional information on each topic. See the Local practices category for more links.

Record creation rules

CCS Practice	Reason
When to create a new record in the local catalog	Group minor variants and split versions with major differences to facilitate searching and placing holds
When to catalog a series or set or serial as a single record or as multiple records for each part	Facilitates searching and placing holds

Rules for specific fields

MARC field	CCS Practice	Example	Reason
ALL	Follow local core-record standards regarding the list of required fields		Standardize/normalize record content, facilitate PAC searching, facilitate record identification
006/007/008 Type of Material	Follow the Guidelines for TOMs regarding the required fields for the proper display of TOMs	periodical/newspaper: 006 s 008 position 21 p or n	Required for the proper display of TOMs in the PAC.
008 Audience	Required, one of four values	d e g j	Facilitates PAC searching
008 Literary Form	Required if applicable		Facilitates PAC searching
020	Delete ISBNs for formats that are not represented by the record.		Facilitates deduplication
099	Include in preliminary records that are not fully cataloged	099 PRELIMINARY DATA	Facilitates cataloging workflow, reports
1XX	Sound recordings/Scores: AAP for principal performer	110 Beatles.	Facilitates PAC searching
250	Record multiple edition statements in one field	250 Unabridged, Revised edition.	Facilitates PAC searching
257	Video recordings: Include country of production	257 Great Britain‡2naf	Facilitates searching
4XX	Add the series heading as a traced series, using a first indicator of 1, even if the authority record says it is untraced.	490 1 Alex Cross series	Facilitates searching
505	Required for certain materials		Requested by public services
520	Include summaries for audio books, videos, children's materials		Facilitates PAC searching
586	Include awards notes for the winners of certain awards	586 Caldecott Medal, 1979. 586 Academy Award for Best Picture, 2006.	Facilitates PAC searching
6XX	Follow local guidelines for subject and genre headings		Facilitates PAC searching
600 or 650	Assign character headings at first appearance for adult works of fiction		Improves access to popular characters
655	Assign Local genre/form headings	655 _7 Miniature books.‡2local	Facilitates PAC searching
655	Use "Video recordings for the hearing impaired" instead of "Films..." or "Television programs..."	655 _7 Video recordings for the hearing impaired.‡2lcgft	Facilitates PAC searching
691	Assign Local subject headings as determined by your library and approved for use in the CCS database	691 _7 Lake Forest (Ill.)‡xAuthors.	Facilitates community searching in PAC
710	Do not trace audiobook publishers. The local practices macro deletes it.		If used, it ends up in the author facet of the PAC at the top. These are too distracting from the list of authors.
753	Video games: Include platform	753 PlayStation 4	Facilitates PAC searching
8XX	Include Authorized Access Point (AAP) for series recorded in 4XX even if the authority record says it is untraced.	800 1 Patterson, James,‡d1947-‡tAlex Cross series.	Facilitates PAC searching
856	Delete URLs for cover image, excerpts, tables of contents		Often inaccurate/broken links