Advisory groups consult with CCS on potential system configuration changes, assist with research and testing, and recommend policy changes and best practices to their associated technical groups.
Advisory group members are expected to:
- Use their expertise and knowledge to represent the CCS community
- Participate in 4 advisory group meetings per year
- Participate in 4 associated technical group meetings per year
- Engage in online, asynchronous conversation and research between meetings
- Work with CCS staff to present findings and recommendations as needed.
Interested staff can self-nominate, or directors can nominate on behalf of their library. All participants must have director approval.
Decision Matrix for ILS Setting or Procedure Changes
| Advisory Group | CCS Staff | Technical Group | Governance | |
| No change to workflow AND No financial or HR impact | Recommend | Approve | Informed | Informed |
| Change to workflow AND No financial or HR impact | Recommend | Approve | Informed | |
| Financial or HR Impact OR Addition of service OR Policy change | Recommend | Recommend | Approve |
Elements to Consider During Decision-Making Process
Elements to consider when a request for a new policy, setting or workflow has been made:
- Is there overlap with existing policies?
- Do these items need to be treated uniquely from existing collections?
- How does this change affect the patron experience?
- How does this change affect the staff experience?
- Does this policy have longevity?
- Will there be widespread adoption of the policy across the consortium?
- Will libraries be required to use the new policy?
- Will retro work need to be done? Will CCS staff or individual libraries be responsible for completing this work?
Advisory Groups
Specific responsibilities for each advisory group are outlined below.
Circulation/ILL
(7 Members)
The Circulation and Interlibrary Loan Advisory Group partners with CCS staff to refine documentation, consults with CCS staff on configuration changes, research and recommend policy and best practice changes to the Circulation and Interlibrary Loan Technical Groups.
CCS Staff Liaison: Member Services Librarian, Public Services
SCRAP
(7 Members )
SCRAP (Standard Cataloging Rules and Practices) researches and discusses cataloging best practices and recommends changes in standards or policies to the Cataloging and Metadata Management technical group.
CCS Staff Liaison: Member Services Librarian, Technical Services
Database Management
9 Members (2 Technical Services, 2 PAS, 2 Circ/ILL, 1 Digital Services or patron communication, 2 administrators)
Database Management Committee will meet as needed to discuss requests for new policies, including but not limited to:
- Material types
- Item stat codes
- Loan period codes
- Fine Codes
- Patron Codes
- Patron Stat Classes
- Collections
CCS will present a recommendation for each new policy request to Database Management Committee. The Committee will approve upon a simple majority of the members present.
Database Management will also:
- Research and analyze other system-wide policy, practice or configuration changes that would impact multiple areas of service
- Work to enhance user experience across CCS, based on qualitative and quantitative user research. This may include consulting with CCS on catalog configuration changes, recommending new standardization of patron-facing elements, and refining documentation related to catalog customization and best practices.
CCS Staff Liaison: Director of Member Services